French Creek Lutheran Church is seeking applications for our part-time Office Manager position. To apply, please follow these instructions:
- email your letter of interest as an attachment
- to: pastor@frenchcreeklutheran.org
- cc: council@frenchcreeklutheran.org
- You are welcomed (but not required) to include a resume or other support for your application.
Position description: Office manager, 12 hours/week, 12-month appointment
Starting pay: $11/hour, negotiable based on experience
Reports to: in general administrative matters – pastor; in bookkeeping matters – council treasurer.
Summary: The Office Manager of French Creek Lutheran Church will work to support the ministry of the congregation and pastor through organization and operation of the church office and communication channels
Duties and responsibilities:
Daily: General administrative duties
Be a welcoming presence, answer phones, check and respond to voicemail and email messages, open and sort mail. Disseminate as appropriate
Engage in regular communication, collaboration, and project management with pastor
Identify opportunities and make recommendations to become more effective and efficient in communication, community engagement, volunteer support and ministry
Weekly: Support for Worship services
Prepare bulletins, inserts and other media needed for each service
Prepare materials needed by worship leaders
Confirm participation of volunteers and leaders
Record attendance, communion, and contact information from friendship pads and guest book. Relay visitor info to pastor and hospitality volunteers.
Board of Education support
Organize and help leaders with materials as needed
Coordinate volunteers
Weekly: Communication
Collaborate with leaders on the management of Web, social media, calendar, e-mail, and other means of communication and promotion of church activities
Bookkeeping
Ensure timely payment of bills under supervision of elected treasurer
Record memorial gifts
Monthly: Council support
Prepare materials for monthly meetings
Follow-up on council actions
Communication / administration
Prepare and distribute monthly newsletter
Maintain church official record book and member database
Monthly: Bookkeeping
Monthly audit meeting with treasurer. Prepare financial statement for council report
Annually:
Support council and committees as they prepare annual congregation reports (in conjunction with pastor).
Support council treasurer in preparation of annual financial report
As needed:
Manage altar guild supply needs
Support work of Minster of Music as requested
Prepare flyers and announcements of upcoming events
Purchase/order office and worship supplies
Prepare mailings as directed by pastor or council president
Arrange for maintenance of office equipment
Maintain files/records of building and facilities items; support trustees in recording and retrieving such information
Update phone messages, church sign, local newspaper announcements, etc.